VOHKUS LIMITED
RECRUITMENT PRIVACY POLICY

Information We Collect

We may collect and process the following data about you during the recruitment process:

2.1    Personal Identification Information: Name, address, phone number, email address, and other contact details.

2.2    Professional Information: Work experience, qualifications, references, and employment history.

2.3    Education Details: Academic background, certifications, and skills.

2.4    Identification Documentation: Passport, ID card, or other identification documents as required by law.

2.5    Assessment Data: Test scores, interview notes, and results from pre-employment assessments.

2.6    Sensitive Information: Where required and permitted by law, we may collect sensitive data such as health information, criminal record data, or diversity and inclusion data.

How We Collect Your Data

We collect your personal data in the following ways:

3.1    Directly from You: Information provided through application forms, CVs, cover letters, interviews, or other direct communications.

3.2    Third-Party Sources: Recruitment agencies, job boards, social media platforms (e.g., LinkedIn), or background check providers.

3.3    Publicly Available Sources: Online profiles or databases that you have made publicly available.

Purpose of Data Collection

We use your personal data for the following purposes:

4.1    Recruitment Process: To assess your qualifications, skills, and suitability for the role you applied for.

4.2    Communication: To contact you regarding your application, schedule interviews, and provide updates on the recruitment process.

4.3    Compliance: To comply with legal obligations, including right-to-work checks and equal opportunity monitoring.

4.4    Record-Keeping: To maintain records in line with regulatory requirements and the company’s policies.

Legal Basis for Processing Your Data

We process your personal data based on one or more of the following legal grounds:

5.1    Contractual Necessity: Processing is necessary for taking steps at your request prior to entering a contract.

5.2    Legitimate Interests: Processing is necessary for the legitimate interests of the company, such as assessing your suitability for the role.

5.3    Legal Obligation: Processing is necessary to comply with our legal obligations (e.g., verifying your right to work).

5.4    Consent: Where we rely on your consent (e.g., for optional background checks), you have the right to withdraw it at any time.

How We Share Your Data

We may share your personal data with:

6.1    Internal Teams: Hiring managers, HR, and other relevant employees involved in the recruitment process.

6.2    Third-Party Service Providers: Background check providers, recruitment agencies, and IT service providers who process data on our behalf.

6.3    Legal and Regulatory Authorities: If required by law, we may disclose your data to governmental or regulatory bodies.

We will never sell your personal data to third parties.

Data Security

We are committed to ensuring that your personal data is secure. To prevent unauthorized access or disclosure, we have implemented appropriate physical, technical, and administrative measures to safeguard and secure the data we collect during the recruitment process.

Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. If your application is unsuccessful, we may retain your data for a period of 6 months for future opportunities, with your consent, or as required by law.

Your Rights

You have the following rights regarding your personal data:

9.1    Right to Access: You can request access to the personal data we hold about you.

9.2    Right to Rectification: You can request the correction of any inaccurate or incomplete data.

9.3    Right to Erasure: You can request the deletion of your personal data, where applicable.

9.4    Right to Object: You can object to the processing of your data based on legitimate interests.

9.5    Right to Data Portability: You can request the transfer of your personal data to another organization.

9.6    Right to Withdraw Consent: Where we rely on your consent, you can withdraw it at any time. To exercise your rights, please contact us at mydata@vohkus.com.

International Data Transfers

If we transfer your personal data outside of the UK, we will ensure it is protected by appropriate safeguards, such as standard contractual clauses.

Changes to This Privacy Policy

We may update this Recruitment Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email.

Contact Us

If you have any questions about this Recruitment Privacy Policy or how we handle your personal data, please contact the DPO: Hannah Walker Hannah.walker@vohkus.com.

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